MRO Middle East Exhibitor Resource Center
Welcome to the MRO MIDDLE EAST 2013 Exhibitor Resource Center, where you have access to details, reminders, policies and procedures to support your MRO MIDDLE EAST 2013 Exhibit at the Dubai World Trade Centre Dubai, UAE.
This Resource Center is designed to assist you in planning your presence at our event. You will find forms for your booth set-up; shipping; registration information; hotel information and contact information. Our goal is to ensure that all your needs/requirements regarding your display are met. If you have any problems with information listed below please contact us at +1.800.240.7645 or email anitajoyce_wright@aviationweek.com.
IMPORTANT DEADLINES TO KEEP IN MIND:
- MRO MIDDLE EAST 2013 – Exhibitor Registration: DEADLINE January 4, 2013
- MRO MIDDLE EAST LOGO 2013 logos – see MARKETING INFORMATION
- Online Exhibitor Manual
- F&E AEROSPACE – ORDERS Each exhibitor will be provided with a personalized account that allows them to view the mandatory forms relevant to them, place orders, pay for orders, generate paid invoices and access the exhibition rules and regulations. For log-in assistance, kindly contact F&E Aerospace at logins@dubai.aero.
- GENERAL INFORMATION
- EXHIBITOR MANUAL
- EXHIBITOR REGISTRATION
- MARKETING INFORMATION
- PRESS
MRO MIDDLE EAST
January 21, 2013: Pre-Conference Seminars
January 22 – 23, 2013: Conference & Exhibition
Dubai World Trade Centre
Dubai, UAE
All conference sessions and the exhibition will take place at:
DWTC Dubai World Trade Centre
Dubai, UAE
Web: www.dwtc.com
Getting to the Dubai World Trade Centre:
By Taxi:
The RTA run the taxi service in Dubai. You can normally get a taxi from your hotel or the airport or alternatively, taxis can also be flagged down on the road.
By Metro:
Dubai now has a Metro system that covers many key locations in Dubai, including the Dubai World Trade Centre. Review the Metro map of routes and stations here.
Related links:
Dress Code
Due to the professional nature of the business aviation industry, dress for MRO MIDDLE EAST 2013 is business attire. Please note that this applies to all Attendees and Exhibitors, as well as to all personnel working on behalf of Exhibitors in their Booths.
Exhibitor Service Desk
F&E provides On-Site Services designated areas at Airport Expo Dubai, Dubai, United Arab Emirates where Exhibitors can find support from MRO MIDDLE EAST 2013 preferred and exclusive service suppliers for additional services ordered for their Exhibits. This includes services such as Electrical Requirements, Furniture Hire, Stand fitting Extras, Additional Site Services, Telecommunications, Temporary Staff, Stand Cleaning and Catering Requirements.
F & E Aerospace
Suite 222, 2nd Floor
PO Box 371391
Dubai, UAE
Tel: +971 (0)4 603 3300
Fax: +971 (0)4 701 7226
Email: operations@dubai.aero
Website: www.aime.aero
PLEASE SEE EXHIBITION SCHEDULE BELOW- PLEASE PLAN ACCORDINGLY
ADDRESS FOR ALL ON-SITE DELIVERIES
Please note deliveries must NOT be made before 20th January 2013
*Exhibitor Contact Name*
*Exhibitor Company Name, Hall & Stand Number, Exhibitor Contact Number*
MRO 2013
Dubai World Trade Centre
PO Box 9292
Dubai, United Arab Emirates
*Exhibitor Company telephone number*
EXHIBITION BUILD UP
Access to Site for Space Only Stands |
08:00 – 20:00 Sunday 20th January |
Access to Site for Shell Scheme Exhibitors |
12:00 –20:00 Monday 21st January |
All stand construction must be completed by 20.00hrs Monday 21st January Exhibit set up should be completed by 20:00hrs on Monday 21st January Failure to meet these deadlines may result in a penalty fee |
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SHOW OPEN DAYS
EXHIBITOR ACCESS SHOW TIMES
Tuesday 22nd January |
08:00 – 18:00 10:00 – 17:30 |
Wednesday 23rd January |
08:00 – 20:00 09:30 – 17:30 |
SHOW EVENTS
| Tuesday 22nd January 10:30 | Opening Ceremony |
| Tuesday 22nd January 10:30 – 11:30 | VIP Tour |
BREAKDOWN
| Wednesday 23rd January 15:30 – 16:00 | Removal of hand held goods only |
| Wednesday 23rd January 16:00 | Dismantling & Removal of stands |
| Wednesday 23rd January 23:59 | All exhibits to be removed from the exhibition halls |
ALL EXHIBITS, STAND FITTINGS AND WASTE MUST BE CLEARED FROM THE SITE BY 23:59 HRS
ON Wednesday 23rd January 2013.
FAILURE TO MEET THIS DEADLINE MAY RESULT IN A PENALTY FEE.
ANYTHING LEFT IN THE HALL AFTER THIS TIME WILL BE TREATED AS WASTE
EXHIBITION SCHEDULE
An Online Exhibitor Manualwill be available to all Exhibitors who are paid in full. Order forms for the following services will be included in the Manual:
The Online Exhibitor Manual contains all the important information exhibitors will need to successfully exhibit at MRO 2013.
All service orders necessary for participation at MRO 2013 are available and MUST be submitted via the online manual (except for rigging orders which must be placed by emailing operations@dubai.aero ), no other form of application will be processed. It is possible to order the following services online:
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Each exhibitor will be provided with a personalized account that allows them to view the mandatory forms relevant to them, place orders, pay for orders, generate paid invoices and access the exhibition rules and regulations. Exhibitors should pay particular attention to the form deadlines to avoid disappointment and late order surcharges. Many of the deadlines fall weeks in advance of the show dates so it is recommended that exhibitors log into the manual and place their orders as soon as they receive their logon details. Orders will not be processed until payment has been received in full by the Organizers.
PLEASE NOTE: There are numerous mandatory forms that MUST be submitted in order for participation at the exhibition to be possible.
Accessing the Online Exhibitor Manual
Individual exhibitor accounts with a unique username and password will be setup and issued. These will be issued by email to the primary exhibition contact within the company at the end of October 2012. If login details are not received by the first week of November please email logins@dubai.aero to request a copy of the company login details. If you are not the primary exhibition contact but still require a company’s login details, please email a request to logins@dubai.aero clearly stating the company name. The request will then be forwarded to the primary exhibition contact; it is then their responsibility to pass on the login details.
A full set of working drawings illustrating constructional details and specifications; including dimensions, elevations, materials, columns, beams, electrical details and suspended structures are required. These must be submitted to the Organisers along with a risk assessment and method statement in English before the Thursday 12th January 2013. Designs must be submitted using the relevant form via the online manual. If you have any queries regarding stand plans please contact barny.shaw@fegroup.ae or ljanow@aviationweek.com.
RIGGING
DWTC Rigging is the official rigging contractor for MRO 2013, rigging requirements can by emailing your requirements to operations@dubai.aero. Rigging requirements must be submitted along with images of the banner design and a grid scale drawing illustrating the position of the banner in relation to the exhibitor’s stand. Please include any rigged items in space only stand designs, risk assessments and method statements
All rigging orders must be placed by 20th December 2012. Any orders submitted after the deadline will be subject to a 30% surcharge.
A pre-rig will take place between 00:01 and 06:00 on Saturday 19th January 2013, therefore please ensure that all banners and trusses are delivered on-site for this time. For Health & Safety reasons no rigging can take place after this time.
The top trim height of rigging is at 6m for all hanging items across the site.
DWTC rigging are the only contractors authorised to rig any items within the exhibition halls. All rigging equipment supplied by the exhibitor must be certified (i.e. shackle and truss wraps). If not, DWTC Rigging will supply replacement equipment at an additional cost. Access to any truss during build-up, open period and breakdown will be by mobile elevation working platform only; the approved rigging company are the only company authorised to operate this on-site.
Should you require any assistance please contact DWTC Rigging: C3@dwtc.com or via phone +971 (0) 4 308 6333
RELATED EXHIBITOR FORMS:
- CERTIFICATE OF INSURANCE SAMPLE
- EXHIBITOR APPOINTED CONTRACTOR FORM
- IAEE REGULATIONS
- SHELL SCHEME DIMENSIONS
- LEAD RETRIEVAL FORM
- TWI CUSTOMS FORMS
- Instructions
- Packing List (MS Excel spreadsheet)
EXHIBITOR PERSONNEL Registration
Please note that this badge provides access to the exhibit floor before show hours for exhibit set and tear down. DOES NOT INCLUDE LUNCH.
PLEASE SEE EXHIBITION SCHEDULE BELOW- PLEASE PLAN ACCORDINGLY
SHOW OPEN DAYS
EXHIBITOR ACCESS SHOW TIMES
Tuesday 22nd January |
08:00 – 18:00 10:00 – 17:30 |
Wednesday 23rd January |
08:00 – 20:00 09:30 – 17:30 |
SHOW EVENTS
| Tuesday 22nd January 10:30 | Opening Ceremony |
| Tuesday 22nd January 10:30 – 11:30 | VIP Tour |
BREAKDOWN
| Wednesday 23rd January 15:30 – 16:00 | Removal of hand held goods only |
| Wednesday 23rd January 16:00 | Dismantling & Removal of stands |
| Wednesday 23rd January 23:59 | All exhibits to be removed from the exhibition halls |
ALL EXHIBITS, STAND FITTINGS AND WASTE MUST BE CLEARED FROM THE SITE BY 23:59 HRS
ON Wednesday 23rd January 2013.
FAILURE TO MEET THIS DEADLINE MAY RESULT IN A PENALTY FEE.
ANYTHING LEFT IN THE HALL AFTER THIS TIME WILL BE TREATED AS WASTE
EXHIBITION SCHEDULE
Marketing Information
Maximize your investment – promote your presence at the event to help make sure the right people stop by your booth!
We are eager to provide you with resources to make it quick and easy to get the word out. For example:
- A 140 character “quote” ready for you to copy and paste and deploy via Twitter or LinkedIn
- “Elevator pitch” about the event that you can use in email correspondence or for posting on sites like Facebook or LinkedIn
- Promotional flyers in electronic format (PDF) featuring discounted offers that you can distribute amongst your colleagues, clients, and prospects
- Press release templates that you can customize to your needs
- Invitations in HTML (email) format that your marketing team can deploy to your database or that you can attach in an email
- Printed brochures or flyers that we can ship to your office for you to distribute
Have a database or group of names but no time to do any of this? No problem! Send us your lists and we will reach out to them and invite them to attend on your behalf!
In addition, we will gladly work with your marketing department to accommodate any special requests.
If you’re interested in any of these opportunities, or for any other marketing related queries contact contact Tatiana Febres-Cordero at +1-212-904-3195 or tatiana_febres@aviationweek.com.
Guest Passes/Airline VIP Passes
Invite your airline customers and prospects to meet you on the show floor and attend the conference for FREE! Use the Airline VIP Pass to extend an invitation for them to join us as your guest!
Not an airline? Use our Exhibition Guest Passes to invite customers, prospects and your supply chain to attend MRO Middle East! Complimentary access to the exhibition hall! (Does not include conference sessions)
Create Buzz on Social Media
Take a moment to join Aviation Week’s social media channels listed below and help us spread the buzz!
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The event’s official Twitter hashtag is “#MROME”. If you or your colleagues plan on tweeting, be sure to follow us at @avweekevents and @aviationweek.
Official Event Logos
Download zip files containing the official event logos (EPS and JPG formats) for use in promotional materials.
Official Event Banners
Whether you're sponsoring or exhibiting, now you can use the banners below to post on your websites, blogs, or event on your signature footer in Outlook! Simply right-click on each banner to save it to your hard drive. Don't forget to link them to www.aviationweek.com/events/mideast!
- MRO MIDDLE EAST Advertising Banners (.zip file)
Expand your market reach with Aviation Week!
Carry your message to the MRO community 365 days a year. Take a look at our end to end solutions or give us a call for a customized package!
Learn more about our products and contact Matt Holdreith at +1-212-904-2628 or matt_holdreith@aviationweek.com to get started today!
Program Book Advertising
Expand your company’s presence during the event. Used as a reference throughout the show by all conference delegates, trade show visitors, and exhibitors, the Official Program Book includes the conference agenda, exhibitor and sponsor profiles, floor plan of the exhibit hall, sponsor bios, and all special events. Your advertising message will reach all attendees at the show!
Find out more by contacting Beth Eddy at +1-561-862-0005 or betheddy@aviationexhibits.com.
Onsite Added Value Opportunities
Gain additional visibility and stand apart from your competition. Opportunities range from sponsorships of cocktail receptions, coffee breaks, lunches, breakfasts, cyber cafes, and self serve kiosks to attendee bags, notebooks, lanyards, pens, and meter board advertisements.
Find out more by contacting Beth Eddy at +1-561-862-0005 or betheddy@aviationexhibits.com.
MRO Links
MRO Links is the place where buyers and sellers connect with products, services, and suppliers. MRO Links enables you to contact suppliers face to face at our MRO events or online at AviationWeek.com.
Find out more and contact Beth Eddy at +1-561-862-0005 or betheddy@aviationexhibits.com.
Advertising in AviationWeek.com and eBulletin eNewsletters
AviationWeek.com is the leading website for aerospace and defense professionals with over 2 million page views per month. The site is a hub for executives, managers, government and military officials, engineers, and other aviation professionals worldwide.
Find out more and contact Keith Gregory at +1-212-904-4166 or keith_gregory@aviationweek.com.
Advertising in Aviation Week & Space Technology
Aviation Week & Space Technology delivers global intelligence that is unrivaled in A&D journalism. For more than 90 years, AW&ST has expertly provided first-to-market global content, delivering more forward-looking insight and in-depth analysis that shapes the agenda for today’s industry.
Find out more here and contact Casey Carlson at +1-610-373-2099 or casey_carlson@aviationweek.com.
List Rentals (snail mail and email)
Target leading decision makers and top-level executives in the aviation, aerospace, and defense industries who are constantly striving to help their organizations gain a competitive edge, provide better service at lower costs, and expand their market share.
Find out more by contacting Michael Murphy at +1-845-731-2682 or michael.murphy@infogroup.com.
press/media
Aviation Week Contacts
Press/Media
Meredith Fortunato, Marketing Communications Manager
Tel: +1.212.6974, mobile: +1732-995-6347, meredith_fortunato@aviationweek.com
Editorial
Lee Ann Tegtmeier
Managing Editor, Civil Aviation & MRO
+1.202.383.2422, leeann_tegtmeier@aviationweek.com
Press Releases
Send all press releases to mro@aviationweek.com
Exhibitors
Use the form below to alert Aviation Week to scheduled press events at MRO Middle East
- Drop off press releases & media materials onsite- Location coming soon
- Download the MRO Middle East logo
Media/Press
- To register as press click here
- Pick up press releases onsite- Location Coming Soon
