Exhibitor Resource Center
GENERAL SHOW INFORMATION
MRO IT CONFERENCE & SHOWCASE
October 20-21, 2011
Sheraton Chicago Hotel & Towers
Chicago, IL
EXHIBITOR MOVE-IN
For more information and helpful hints on preshow procedures and move-in, please go to
Wednesday October 19 4:00 p.m. - 9:00 p.m.
NOTE: Overtime rates will apply after 4:30 p.m. during the move-in onWednesday, October 19, 2011.
Please refer to the Material Handling form for rates.
All exhibits must be fully installed by 9:00 p.m., Wednesday, October 19, 2011.
SHIPPING INFORMATION:
Warehouse shipping address:
MRO IT CONFERENCE & SHOWCASE
Exhibiting Company Name
Booth # ____________
c/o FREEMAN
2500 West 35th Street
Chicago, IL 60632
Freeman will accept crated, boxed or skidded materials beginning MONDAY, SEPTEMBER 19, 2011 at the above address. Materials arriving after TUESDAY, OCTOBER 11, 2011 will be received at the warehouse with an additional after deadline charge.
Warehouse receiving hours are 8:00 a.m. to 3:30 p.m. Monday through Friday.
Do NOT ship advance freight to the SHERATON CHICAGO HOTEL. The hotel has NO storage facilities and the freight will be returned to the sender. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
Freeman will accept DIRECT freight shipments at the SHERATON CHICAGO HOTEL, 301 E. NORTH WATER STREET, CHICAGO, IL. 60611 on WEDNESDAY, OCTOBER 19, 2011 from 4:00 p.m. - 9:00 p.m. for all exhibit halls.
Please Note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.
General Contractor
FREEMAN
5040 West Roosevelt Road
Chicago, Illinois 60644-1436
T: +1.773.473.7080
F: +1.469.5603
E: FreemanChicagoES@Freemanco.com
DISCOUNT PRICE DEADLINE DATE – TUESDAY, OCTOBER 4, 2011
SERVICE INFORMATION
BOOTH EQUIPMENT
One (1) 8’ x 10’ booth, one (1) six-foot table and two (2) chairs, one (1) electrical outlet (recommendation is to bring a surge protector). One (1) internet line (provided to those companies who have confirmed this) Two (2) complimentary conference registrations; two (2) booth staff per 8’ x 10’ booth (access to show case only) booth is carpeted.
EXHIBIT HALL CARPET
The exhibit hall is carpeted.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on pre-show procedures and move-in, please go to
Wednesday, October 19
4:00 p.m. – 9:00 p.m.
(Overtime fee will apply after 9:00 p.m.)
All exhibits must be fully installed by 9:00 p.m., Wednesday, October 19, 2011.
EXHIBIT HOURS
Thursday, October 20 |
10:30 a.m. – 6:00 p.m. |
Friday, October 21 |
10:00 a.m. – 1:00 p.m. |
EXHIBITOR MOVE-OUT
For more information and helpful hints on post-show procedures and move-out, please go to
Friday, October 21, 2011
1:00 a.m. – 4:00 p.m.
SERVICE CENTER HOURS
We will have staff available at show site at the Exhibitor Services Center as follows:
Wednesday, October 19 |
4:00 p.m. – 9:00 p.m. |
Thursday, October 20 |
9:00 a.m. – 6:00 p.m. |
Friday, October 21 |
11:00 a.m. – 1:00 p.m. |
REGISTRATION
Exhibitors:
Each 8x10 exhibit includes (2) conference/exhibitor badges that allow you access to the exhibit hall as well as conference sessions. This also includes lunch both days and the cocktail reception.
For additional conference/exhibitor badges over (2), the fee is $821.25 – to receive this special rate please enter promo code: EXHB11 (code gives a 25% discount)
If you prefer an exhibitor badge only that only allows you access inside the exhibit hall with lunch both days, the fee is $75 per additional badge over (2). You will NOT HAVE ACCESS TO THE CONFERENCE SESSION.
Please register with the link below:
Table Topic Sponsors
As a Table Topic Top Sponsor, your company receives two (2) Exhibitor/Conference complimentary passes, along with any special conference events hosted by Aviation Week. Badges will not be pre-mailed, but will be available at the Aviation Week registration desk located in the foyer of the Sheraton Chicago Hotel & Towers. You must be registered to receive a badge.
Please register online at:
AGENDA BREAKDOWN
Thursday, October 20, 2011
7:30 a.m. Registration & Continental Breakfast
10:45 a.m. Solution Provider Demonstrations
12:30 p.m. Luncheon with Topic Tables
5:00 p.m. Cocktail Reception + Solution Provider Demonstrations
DAY TWO - Friday, October 21, 2011
7:30 a.m. Registration & Continental Breakfast & Solution Provider Demonstrations
8:00 a.m. Continental Breakfast & Solution Provider Demonstrations
1:00 p.m. Conclusion of 2011 MRO IT Conference & Showcase
EAC Information
Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the Hotel, its owners, its operators, Starwood Hotels & Resorts Worldwide, Inc., and each of their respective parents, subsidiaries, affiliates, employees, officers, directors and agents harmless against all clams, losses or damages to persons or property, government charges or fines and attorney’s fees arising out of or caused by its installations, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents.
Under Insurance:
The hotel, its owners, its operator and Starwood Hotels & Resorts Worldwide, inc., shall be included in such policies as additional named insured. In addition, Exhibitor acknowledges that neither the Hotel, its owners, its operator, nor Starwood Hotels & Resorts Worldwide, Inc. maintain insurance covering exhibitor’s property and that it is the sole responsibility of “Exhibitor” to obtain business interruption and property damage insurance insuring any losses by “Exhibitor.”
VENUE
Sheraton Chicago Hotel & Towers
301 East North Water Street
Chicago, IL 60611
Phone: 312-464-1000
Reservations: 1-800-233-4100
Web: www.SheratonChicago.com
Please book your room by using this link: http://www.starwoodmeeting.com/Book/MRO
Special rate for attendees: $259 single/double per night (plus 15.4% state and local taxes).
CUT OFF DATE: September 28, 2011
Rates will be available 3 days prior and 3 days after the event subject to availability of guest rooms at the time of reservations. Reservations can be made by individual attendees by calling into the Hotel directly at 1-800-233-4100 or online utilizing the complimentary online Group Reservation System on or before September 28 2011 (cut-off date). An early departure fee of $259.00 will apply if an attendee checks out prior to the confirmed checkout date.
Overlooking the Chicago River, the Sheraton Chicago Hotel & Towers puts you within walking distance of business, dining, entertainment and nightlife. The hotel is:
- In the heart of downtown Chicago
- One block west of Lake Shore Drive
- Walking distance to Navy Pier, Magnificent Mile, Millennium Park, Art Institute, the Loop District, shopping, dining and entertainment
- 8 minutes from McCormick Place
- 25 minutes from Midway Airport
- 35 minutes from O'Hare Int'l Airport
If you need assistance with the MRO Europe 2011 Madrid, Spain Program Book listings, important deadline reminders and more, please contact our exhibitor service specialist, Anita J. Wright at customercare@aviationweek.com or by phone at +1.212.904.6344
Thank you again for your business.
Sincerely,
The Aviation Week Events Team
