exhibitor resource center
Exhibitor Information
MRO MIDDLE EAST
FEBRUARY 1-2, 2011
AIRPORT EXPO, DUBAI, UAE
WELCOME TO AVIATION WEEK’S EXHIBITION RESOURCE CENTER WEBSITE.
This center is designed to assist you in planning your presence at our event. You will find forms for your booth set-up; shipping; registration information; hotel information and contact information. Our goal is to ensure that all your needs/requirements regarding your participation are met.
- VENUE INFORMATION
- OFFICIAL HOURS
- REGISTRATION
- GENERAL INFORMATION/CONTRACTOR
- OFFICIAL SHOW CONTRACTOR/ SERVICE PROVIDERS
- HOTELS
- FAQ's
- CONTACT INFORMATION
VENUE INFORMATION
AIRPORT EXPO
Central Hall
DUBAI
UNITED ARAB EMIRATES
http://www.dwtc.com/en/Organisers/Our+Venues/Airport+Expo
The Airport Expo Dubai is a two-minute drive from the Dubai International Airport. It is less than a 10 minute drive from the Dubai International Convention and Exhibition Centre and the heart of the city.
OFFICIAL HOURS
- Registration
- Monday, January 31, 2011 from 1:00 p.m. – 4:00 p.m.
- Tuesday, February 1, 2011 from 9:30 a.m. – 5:30 p.m.
- Wednesday, February 2, 2011 from 8:00 a.m. - 3:00 p.m.
- Show Hours
- Tuesday, February 1, 2011 from 10:30 a.m. – 5:30 p.m.
- Wednesday, February 2, 2011 from 9:30 a.m. - 3:00 p.m.
NOTE: Non-exhibitor/booth personnel will not be allowed on the show floor prior the hours listed above. Please do not schedule any meetings at your booth prior to the above hours
REGISTRATION
Please Note: no one will be allowed to access the exhibition hall and/or conference sessions without registering and collecting an event badge.
- Exhibitor Badge: Unlimited
Click here to register
- Conference/Exhibitor Badge: (fee) Discounted rate to attend Conference Sessions and same privileges as Exhibitor badge.
Click here to register.
- Visitor Only: Access to the Exhibition Hall ONLY DURING SHOW HOURS
Click here to register.
GENERAL INFORMATION/CONTRACTOR
- Official Stand Build Dates and Times
- All island and/or raw-space booths must submit their design to Lydia Janow at ljanow@aviationweek.com and Barney Shaw at barny.shaw@fairs-exhibs.com. The deadline for stand design submission via the online manual is 7th January 2011.
- Exhibitor move in is Monday, January 31st from 12:00 – 20:00
- Raw Space booths that are 36m2 or larger may apply for special permission to access the hall on Sunday, January 30th from 08:00-20:00 Please contact Barney Shaw at barny.shaw@fairs-exhibs.com. Tuesday, February 1.
- Dismantling Dates and Times
- Wednesday, February, 2nd 15:30 – 16:30 –Removal of hand held goods only
- Wednesday, February, 2nd 16:00 – Dismantling & Removal of Stands
- Wednesday, February, 2nd 23:59- All exhibits to be removed form the exhibition halls. Failure to meet this deadline may result in a PENALTY FEE. Anything left in the hall after this time will be treated as waste.
- Important Deadlines:
- Final payment on your Exhibition Space:
Now - Program Book Listing December 7, 2010
- Please follow this link to submit your Program Book listing: vovici.com/wsb.dll/s/3c9ag4815e
- Conference/Exhibitor Registration (optional)
January 7, 2011 - Exhibitor Registration
January 21, 2011
- Final payment on your Exhibition Space:
- Contractor forms: If an exhibitor plans to use a firm other than the “Official Show Vendor”, please fill out the AVIATION WEEK Exhibitor Appointed Contractor form (EAC). Please fax this to the Events Department at AVIATION WEEK (+1.212.904.3334). This form must be completed and returned to AVIATION WEEK no later than four (4) weeks prior to the event.
- INSURANCE: All exhibitors must have adequate insurance to exhibit. Each company is responsible for obtaining their own insurance.
- Online Exhibitor Manual
[link]
The Online Exhibitor Manual contains all the important information exhibitors will need to successfully exhibit at MRO 2011.
All service orders necessary for participation at MRO 2011 are available and MUST be submitted via the online manual (except for rigging orders which must be placed by emailing operations@dubai.aero ), no other form of application will be processed.
It is possible to order the following services online:- Program Book Entry
- Program Book Advertising
- Stand Sharers / Additional Program Entry
- Shell Scheme Name Panel (Mandatory for Shell Scheme Exhibitors)
- Stand Fitting Extras
- Shell Scheme & Space only Electrical Requirements (Mandatory for all exhibitors)
- Furniture Requirements
- Stand Design & Authorized Contractors (Mandatory for Space only Exhibitors)
- Audio Visual & Communication Equipment
- Telecommunications and Data Requirements
- Forwarding/ Handling & Customs
- Exhibitor Badges (Free allocation)
- Additional Exhibitor Badges (Chargeable)
- Temporary Staff Requirements
- Subsidiary & Associated Companies
- Meeting Rooms
- Flooring / Platform Services
Each exhibitor will be provided with a personalized account that allows them to view the mandatory forms relevant to them, place orders, pay for orders, generate paid invoices and access the exhibition rules and regulations.
Exhibitors should pay particular attention to the form deadlines to avoid disappointment and late order surcharges. Many of the deadlines fall weeks in advance of the show dates so it is recommended that exhibitors log into the manual and place their orders as soon as they receive their logon details.
PLEASE NOTE: There are numerous mandatory forms that MUST be submitted in order for participation at the exhibition to be possible.
Individual exhibitor accounts with a unique username and password will be setup and issued. These will be issued by email to the primary exhibition contact within the company at the beginning of December 2010. If login details are not received by the middle of December please email logins@dubai.aero to request a copy of the company login details.
If you are not the primary exhibition contact but still require a company’s login details, please email a request to logins@dubai.aero clearly stating the company name. The request will then be forwarded to the primary exhibition contact; it is then their responsibility to pass on the login details. Please understand that the organisers are not able to handout company login details without authorisation for security reasons.
The organisers recommend that exhibitors keep their login details confidential as anybody with these login details can effectively order chargeable services payable by the registered company.
- Exhibitor Quick Facts (schematics) Click here for PDF document
- IAEM Guidelines for Display Rules and Regulations
OFFICIAL SHOW CONTRACTOR/ SERVICE PROVIDERS
EXHIBITORS: PLEASE PROVIDE THE BOOTH SET-UP LINK INFORMATION TO YOUR THIRD PARTY CONTRACTORS!!
- The Online Exhibitor Manual contains all the important information exhibitors will need to successfully exhibit at MRO Middle East 2011 (electrical, communications, furniture, booth set-up, etc.)
- Orders will NOT be processed until payment has been received in full by the Organizers
Official On-Site Services OfficeEnquiries and Orders for On-Site Services to include: Electrical Requirements, Furniture Hire, Stand fitting Extras, Additional Site Services, Telecommunications, Temporary Staff, Stand Cleaning and Catering Requirements |
F&E Aerospace On-Site Services Tel: + 971 (0)4 2867755 |
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Official Freight & Goods Handling Co-coordinator Recommended Shipping & Freight Forwarding ** OFFICIAL CONTRACTOR MUST BE USED FOR |
GT Exhibitions Ltd |
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Official Contractors Freight & On-Site GoodsHandling Agent In Dubai** OFFICIAL CONTRACTOR MUST BE USED FOR
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Airlink International e-mail: Contact: |
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Official Shell Scheme Contractor
** OFFICIAL CONTRACTOR MUST BE USED FOR |
Projex Event Services LLC |
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Official Space Only Electrical Contractors** OFFICIAL CONTRACTOR MUST BE USED FOR
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Milestone Exhibitions |
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Official Freight Contractors Appointed AgentIn USA
Forms to come
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TWI Logistics Contact: |
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Official Audio Visual & Communications
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SMART AV |
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Official Rigging Contractors** OFFICIAL CONTRACTOR MUST BE USED FOR
All rigging orders must be placed by 7th January 2011. Any orders submitted after the deadline will be subject to a 20% surcharge |
DWTC Rigging Department Dubai World Trade Centre
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Official Cleaning Contractor
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DWTC cleaning department |
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Floral / Plant Hire
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Blooms |
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Lead Retrieval |
Capture Technologies
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HOTELS
SHOW MANAGEMENT has arranged for a limited number of hotel rooms for MRO Middle East. To make reservations go to http://www.aviationweek.com/events/archive/2011/mme/travel.htm and download the hotel accommodations form or contact “Events in Focus”
Official Travel Agent for International Exhibitors & Visitors
Events in Focus
32 Southwark Bridge Road
London
SE1 9EU
United Kingdom
Tel: +44 (0)207 902 7760
Fax: +44 (0)207 633 9427
e-mail: rwright@eventsinfocus.net
Contact: Ransford Wright
FAQ’s
How do I register?
You may register online at: http://www.aviationweek.com/events/archive/2011/mme/register.htm
Click on MRO Middle East 2011 and click on “REGISTER NOW”.
All fee based registrations must be paid with a credit card online. If you are unable to pay with a credit card online you may request a registration form from our registration manager Virginia Gongora, virginia_gongora@aviationweek.com which includes payment instructions.
As an Exhibitor how can I invite guests to my booth?
Exhibitors will be able to invite their best customers to attend the MRO Middle East 2011 Exhibits Free. Exhibitors are allotted unlimited guest All badges can be registered for online. Please contact Virginia Gongora at +1.212.904.4682, or via e-mail at virginia_gongora@aviationweek.com for more information on Exhibits Only badges.
How and when will I receive my registration confirmation?
Confirmations are provided via e-mail within 72 hours of receipt of your paid registration. If you do not receive confirmation within 72 hours, Please contact Virginia Gongora at +1.212.904.4682, or via e-mail at virginia_gongora@aviationweek.com.
When will I receive my badge/ tickets?
Please be advised we do not mail badges. Badges and event materials can be collected on site in the registration area.
Must everyone register?
Yes. No one will be allowed to access the exhibition hall and or conference sessions without registering and collecting an event badge.
Meetings & Networking
In business, the Middle Eastern culture that you build relationships with people and we recommend that you set up meetings at the event. It is often normal to make an appointment just days before you wish to meet and to ensure that you have confirmed it verbally by telephone.
Sign up for the MRO MIDDLE EAST 2011 group at Linked In and start networking long before the conference. Open a dialogue and start confirming meeting times!
Am I allowed to bring children to the event?
Due to the business nature of this event, children under 16 are not permitted into the Exhibition Hall or the Conference during installation, official show days and teardown. Children ages 16 and older will be admitted to the Exhibition Hall during official hours, provided that they are registered, pay appropriate fees and with the understanding that they are the sole responsibility of an accompanying adult.
When I arrive at the venue where do I go?
When you arrive at Airport Expo Dubai, please precede to the MRO MIDDLE EAST 2011 Registration Counters to pick up your badge and event materials. All attendees MUST present photo identification when picking up their badge.
Can I distribute my literature in the Registration Area or at the Show entrance?
No. All sales activities (literature/invitation distribution) must be contained within your rented booth space. Besides the obvious traffic congestion this practice would create, it violates a basic tenet of Show Management—“To design and manage an exhibit floor that ensures each exhibitor an equal opportunity to market their product or service.” Therefore, we cannot allow exhibitors to distribute material in any area of Airport Expo other than their rented booth space. This includes costumed attendants circulating through the Show floor with literature or signs directing attendees to a specific booth. If an exhibitor attempts this type of promotion, our Floor Managers will be forced to confiscate the literature being distributed and direct the individual(s) back to their booth space.
Can I reserve my 2012 exhibit space before leaving this year’s show?
Yes, Exhibitors are encouraged to complete a contract before leaving this year’s Show to ensure their position in the initial space assignment procedure. Exhibit Space contracts for the 2012 show will be located in the AVIATION WEEK booth. Exhibition sales managers will be eager to assist you.
CONTACT INFORMATION
SHOW MANAGEMENT
AVIATION WEEK
Aviation Week
2 Penn Plaza, 25th Fl
New York, NY 10121
Email:LJanow@aviationweek.com
www.aviationweek.com/events
Registration:
Virginia Gongora (+1.212.904.4682)
Exhibitor/Sponsor SpeakerSupport:
Anita Wright (+1.212.904.6344)
Editorial Speaking/Content:
Ed Hazelwood (+1.202.383.3528)
Exhibit Sales US/Canada/Asia:
Beth Eddy/Mimi Smith (+1.561.8262.0005)
Exhibit Sales Europe/Africa/Russia:
Michael Elmes (+44.1255.871.070)
Marketing Manager:
Jennifer Roberts (+1.212.904.4483
General Inquiries:
Lydia Janow (+1.212.904.3225)
F & E Aerospace
Airport Expo
PO Box 36851
Dubai
UAE
Tel: +971 (0)4 603 3300
Fax: +971 (0)4 286 6166
Email: operations@dubai.aero
Website: www.mrome.aero
Aerospace Managing Director:
Alison Weller
Operations Director:
Barny Shaw
Operations Executive:
Shierra Balcarse
Middle East Sales & Marketing Mgr:
Penny Damgaard
We hope you have found these questions and answers helpful in preparing your exhibit program at The MRO Middle East 2011 Show. If there are important areas we did not cover, or specific questions you would like to see addressed in greater detail, let us know. Your input is vital in helping us to produce an event that is efficient, productive and profitable.
Thank you for your participation and support!
Anita J. Wright- Customer Service Liaison, anitajoyce_wright@aviationweek.com.
