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Exhibitor Resource Center HomeWELCOME TO Aviation Week’S EXHIBITOR RESOURCE CENTER WEBSITE. Dear Exhibitor, Thank you for choosing to exhibit at MRO EUROPE 2011 MADRID. The Exhibitor Resource Center (ERC) has been designed to assist with your pre-Show planning. Please go through ERC carefully so you don’t miss important deadlines and announcements. Here are three easy steps to help you use your Exhibitor Manual: STEP 1: Refer to the Exhibitor Action Checklist. STEP 2: Do a Quick Review. STEP 3: Invest 15 Minutes of Reading Time.
IMPORTANT INFORMATION ON HOTELS and INSURANCE REQUIREMENTS We look forward to seeing you in Madrid in September. This email details two important messages for your review on insurance requirements and hotels.
http://www.aviationweek.com/events/current/meu/travel.htm ****Please do not accept any phone calls from “Housing Bureaus” saying they work with MRO or Aviation Week as we have had a company saying they are our official housing authority and asking for your credit card. Please use the MRO website to make your hotel reservations only. If you get a call and they say they do not show you have made reservations at all and you know you have – ignore this as well as this company is telling you this to try to get you to book with them. Some important things to remember:
Please Note: Island and/or raw-space booths must submit their design to Lydia Janow at ljanow@aviationweek.com and Ben Bradberry, ben@saxondesign.co.uk. The deadline for stand design submission is August 7th 2011. Please contact Client Services at (800) 240-7645 ext 1 or (212) 904-3225 or via email at ljanow@aviationweek.com. If you need assistance with the MRO Europe 2011 Madrid, Spain Program Book listings, important deadline reminders and more, please contact our exhibitor service specialist, Anita J. Wright at customercare@aviationweek.com or by phone at +1.212.904.6344 Thank you again for your business.
Sincerely, The Aviation Week Events Team |
Exhibitor InformationThis page provides links to the items that will help you prepare for successful participation in the event. Check back often as this page is constantly being updated. |
General Show Information
MRO EUROPE 2011
September 27-29, 2011
IFEMA - Feria de Madrid information: +34 91 722 3000
Juan Carlos I Exhibition Park
28042 Madrid
AGENDA BREAKDOWN
Tuesday, September 27, 2011
- Exhibitor Set Up
- Registration
- Welcome Address & Workshop Orientation
Wednesday, September 28, 2011
- Conference Officially Starts
- Exhibition Hall Opens to All
- MRO Europe Awards presented at General Session
Thursday, September 29, 2011
- Conference Continues (until 1:30 p.m.)
- Exhibition Hall Open (until 3:00 p.m.)
Exhibitors shall not dismantle exhibits prior to the official show closing time. Companies who dismantle their booth(s) before the posting show closing time without consent of show management may forfeit priority placement for the following year's show. All exhibits must be removed from the Convention Center by noon Friday.
GENERAL INFORMATION ON MRO EUROPE CONFERENCE & EXHIBITION
Hanging Signs (for island booths only) |
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Hospitality Suites(Hotels & Convention Centers) |
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GENERAL INFORMATION ON MRO EUROPE CONFERENCE & EXHIBITION
BAGGAGE/COAT ROOM:
For an easier and more comfortable visit, baggage and cloakroom services are available at the entrances of each hall.
BALLOONS
Prior authorization must be requested from the Exhibitions Services Direction regarding balloons inside the exhibition hall. Please provide the following data: size, material, type of rising agent (air, gas, helium, etc.) and the type of anchorage to be used.
BOOTH DESIGNATIONS
NOTE: all raw space booths that adjoin a shell scheme must have finished rear and side walls. Please contact Saxon Design directly to install these walls. Any unfinished raw booths will incur on-site charges to install hard walls per Show Management. Please refer to the Manual for additional information.
Linear (Standard In-Line) Booth: one or more booths (3.05m/10ft wide x 3.05m/10ft deep with a maximum back wall of 2.44m/8ft) that have only one side exposed to an aisle and are generally arranged in a series along a straight line.
Perimeter Booth: a Linear Booth that backs to an outside wall of the Exhibition Hall rather than to another exhibit. All Guidelines for Linear Booths apply except that the maximum height of the back wall can be 3.66m/12ft.
Island Booth: exposed to aisles on all four sides. Maximum height allowance is 4.88m/16ft. Show Management will allow an additional height allowance of up to 6.1m/20ft including signage. Drawings must be approved by Show Management.
(Contact Lydia Janow, ljanow@aviationweek.com and ben@saxondesign.co.uk)
BOOTH PACKAGE OPTIONS
Shell Scheme package (minimum 9 square meters)
- Carpeted floor (blue)
- 3 no. 50-watt low voltage spotlights
- 1 no. 13 amp/240 volt 500-watt socket (per 9sqm)
- Chrome aluminum modular structure (2.5 meters high)
- Fascia board with company name and stand number
- Three (3) complimentary booth personnel
- One (1) complimentary registration per contract/company
- Discounted conference fees
- Complimentary listing in the Program Book
Raw Space package (minimum 18 square meters)
- Space only
- 1 no. 13 amp/240 volt 500-watt socket (per 9sqm)
- Six (6) complimentary booth personnel
- One (1) complimentary registration per contract/company
- Discounted conference fees
- Complimentary listing in the Program Book
Basic Services: overall building lighting, security, cleaning of public exhibition area, on-site management and basic services, public liability insurance, exhibition manuals and shipping instructions
CHILDREN
Due to the business nature of this event, children under 16 are not permitted into the Exhibition Hall or the Conference during installation, official show days and teardown. Children ages 16 and older will be admitted to the Exhibition Hall during official hours, provided that they are registered, pay appropriate fees and with the understanding that they are the sole responsibility of an accompanying adult.
CONFERENCE AGENDA
Access it online at www.aviationweek.com/events for the most up-to-date information on topics and speakers.
CONFERENCE PROCEEDINGS
A notification via e-mail from AVIATION WEEK to conference attendees only will be sent when these proceedings are available, usually 1-2 weeks after the event.
CONFERENCE ROOMS
The conference will take place at IFEMA. All General Sessions will be in the South Auditorium; breakouts (please see your program book distributed onsite) will be in the South Auditorium and Room S21. The conference rooms are located at the South Entrance, level -2.
CONTACT INFORMATION
TOLL FREE # +1.800.240.7645
DEPT. FAX: +1.212.904.3334
MRO Editorial topics/speakers
Helen Kang
+1.212.904.6305
helen_kang@aviaitonweek.com
Exhibition Sales (US/Canada/Asia)
Beth Eddy
+1.561.862.0005
betheddy@aviationexhibits.com
Mimi Smith
+1.561.862.0005
mimismith@aviationexhibits.com
Exhibition Sales (Europe)
Michael Elmes
+44 255 871070
mike.elmes@aerospacemedia.co.uk
General Information
Lydia Janow, CMP
+1.212.904.3225
ljanow@aviationweek.com
Registration & Financials
Virginia Gongora
+1.212.904.4682
virginia_gongora@aviationweek.com
Exhibitor/Sponsor/Speaker Support
Anita J. Wright
+1.212.904.6433
anitajoyce_wright@aviationweek.com
OFFICIAL SHOW CONTRACTORS:
IFEMA - Feria de Madrid +34 91 722 3000 (information)
Official Contractor:
Saxon Design, Ben Bradberry,
ben@saxondesign.co.uk;
phone: +44.121.328.9996;
fax: +44.121.328.9992
Official Customs Broker:
TWI, Jennifer Harris (jharris@twiglobal.com) or +1. 702.691.9017
Caterers:
ARTURO GRUPO CANTOBLANCO:
Contact Person: Enzina
Telf: 91.722.5206
Fax: 91.722.5208
e-mail: ifema.restaurantes@arturocantoblanco.com
Web: www.arturocantoblanco.com
Official Security/ SECURITAS:
Contact person: Eduardo Bejarano,
Tel: +34 91 277 60 19 / +34 639 717 527
e-mail: eduardo.bejarano@securitas.es
CONTRACTOR
Saxon Design, Ben Bradberry,
ben@saxondesign.co.uk;
phone: +44.121.328.9996;
fax: +44.121.328.9992
CUSTOMS BROKER
TWI will be the event’s official custom broker. Contact: Jennifer Harris (jharris@twiglobal.com) or +1. 702.691.9017
ELECTRICITY
AVIATION WEEK will provide the minimum amount of electricity during the Exhibition (130 W per square meter of stand). If additional power is required, the Service Order form must be filled out and submitted via Saxon Design. IFEMA reserves the right to measure the energy used on each stand, charging for the amounts that surpass the established minimum. Forms may be printed at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events
EVENT ATTIRE
Business attire is appropriate throughout the exhibition, conference and all related events. Be sure to pack a light sweater or jacket for air conditioned conference Halls. (No jeans or sneakers during official show events or show hours).
EXHIBITOR BADGE ALLOTMENT
All exhibitors will receive the following badge allotment. Badges may be picked up on site at IFEMA at the South Hall entrance.
Shell Scheme: 3 complimentary booth only badges (per 9sqm/100sft booth)
Raw Space: 6 complimentary booth only badges (per 18sqm/200sft booth)
Additional badges may be purchased at $75 per badge when your company has exceeded its allotment. Each company will received one badge for admittance into the conference regardless of size of booth. Please visit www.aviationweek.com/events to register online
OFFICIAL EXHIBITION HALL HOURS
Wednesday, September 28, 2011
Exhibition Hall Open 10:30am – 5:30pm
Thursday, September 29, 2011
Exhibition Hall Open 9:30am- 3pm
EXHIBITION SET-UP AND MOVE-OUT TIMES
The convention center will not accept any materials sent to them in association with this or any event. Please ensure that any materials you are sending go through TWI.
Stand Build Dates and Times
Exhibitor move in is Tuesday, September 27th from 09.00 – 18.00
Raw Space booths 36m2 or larger booths can apply for permission for access on Monday, September 26th . Contact Ben Bradberry ben@saxondesign.co.uk
ALL STANDS MUST BE COMPLETED BY 09.30 WEDNESDAY, SEPTEMBER 28TH
Exhibition Dates and Times
Wednesday 28th September 10.30 – 17.30
Thursday 29th September 09.30 – 15.00
Dismantling Dates and Times
Thursday September 29th 15.00 – 21.00
Friday September 30th 08.00 – 13.00
FLORAL ARRANGEMENTS
D. Alberto Lozano
DECORAPLANT
Isla de Java s/n
28034 MADRID
Tel: +34 91 358 48 92
Fax: +34 91 729 00 02
(e-mail: decoraplant@decoraplant.es)
FOOD & BEVERAGE
Please note that no F&B is allowed inside the convention center from any outside vendor. If you would like any catering at your booth, please contact ARTURO GRUPO CANTOBLANCO -
Contact Person: Enzina (
Telf: 91.722.5206
Fax: 91.722.5208) or
e-mail: ifema.restaurantes@arturocantoblanco.com. Food and/or beverages purchased outside of the Convention Center may not be brought into or consumed or distributed from a booth within the building.
FURNITURE HIRE
Saxon Design’s forms for additional furniture may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events.
HANGING SIGNS: (for island booths only)
Hanging signs and graphics are permitted in all Standard Island Booths. Show Management will allow a maximum height of 20ft/6.1m including signage. Drawings must be approved by Show Management (ljanow@aviationweek.com) and Saxon Design (ben@saxondesign.co.uk). Whether suspended from above or supported from below, the booth should comply with all ordinary use-of-space requirements (for example, the highest point of any sign should not exceed the maximum allowable height for the booth type.)
HOSPITALITY SUITES/MEETING ROOMS (HOTELS & CONVENTION CENTERS)
Please note that Show Management requests that no meetings be held during any of the Event’s official food & beverage periods. All hotels and the convention center have been appraised of this requirement when booking suites and/or meeting rooms. You may contact the convention center directly to book a meeting room, based on show management’s approval. Forms may be found AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events.
HOSTS & HOSTESSES
Forms may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events. The minimum work day which may be contracted is 4 hours in a continuous shift. On days which are longer than 6 hours, the host/hostess will be entitled to a one-hour lunch break.
HOTEL INFORMATION
CUT-OFF DATE FOR ROOM BLOCKS: 4 WEEKS PRIOR TO THE EVENT
Please visit our website at http://www.aviationweek.com/events/current/meu/travel.htm to secure hotel forms. Please fax these forms directly to the hotel and you will receive a confirmation from them. VAT is not included.
LEAD RETRIEVAL
Capture Technologies
205-4 Route 46, Totowa NJ 07512
United States: 800-201-2588 ext. 101
International: 973-968-4170
Email: support@captureleads.com
LIABILITY
The Exhibitor is solely responsible for the safeguarding of materials, equipment and displays at all times. IFEMA and Show Management provide general security when the Hall is closed. Show Management, IFEMA, TWI and Saxon Design are not responsible for any loss, theft, damage, injury or destruction or anyone’s property or the property of its agents or employees, by or from any cause whatsoever
MEETING ROOMS/HOSPITALITY SUITES (HOTELS & CONVENTION CENTERS)
Please note that Show Management requests that no meetings be held during any of the Event’s official food & beverage periods. All hotels and the convention center have been appraised of this requirement when booking suites and/or meeting rooms. You may contact the convention center directly to book a meeting room, based on show management’s approval. Forms may be found AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events.
PARKING
To speed up the collection of vehicles from our parking facilities, we have installed ticket machines in every lot. Please refer to the map located at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events
RATES: Real Time: 1,90€ Prepayment : 8,00€ Maximum : 12,00€
PARKING – SERVICE/CONTRACTOR VEHICLES
This service is exclusively valid for work vehicles and vans which are no longer than 5m and no heavier than 3,500 kg of authorized maximum weight. The titleholder is allowed to use the Feria de Madrid authorized car park on the dates of the fair in question, including the time periods for goods entry and exit. The color of the car park pass coincides with the assigned parking area. Please contact IFEMA for this pass. (+34 902 22 16 16 – local; +34 91 722 3000 – International; stecnica@ifema.es – email; +34 91 722 51 27 – fax) www.ifema.es/institucional/recinto/accesos.html
PRESS
We invite all companies to invite press to attend this event and to visit your booth. Press may register for complimentary
Conference attendance online at www.aviationweek.com/conferences. Please contact Lisa Jaycox at lisa_jaycox@mcgraw-hill.com or +1.212.512.3272
PUBLIC TRANSPORTATION
Taxis: Taxi’s may be found at the South, North and East Entrances.
To enter and/or exit the Feria de Madrid Centre, there will be an additional charge of 2,50 €
Underground: Line 8 – Station Campo de las Naciones
Buses:
Line 112: Mar de Cristal-Alameda de Osuna-Feria de Madrid
Line 122: Avenida de América-Campo de las Naciones-Feria de Madrid
Line 828: Autónoma University-Alcobendas-Canillejas-Feria de Madrid.
SE: Special Service on exhibitions days: Canillejas-Feria de Madrid.
Transport Map PDF
http://www.ifema.es/ucm/pdf/plano_transporte.pdf
REGISTRATION
You may register directly on line at http://www.aviationweek.com/events/current/meu/register.htm and click on the MRO Europe logo. Please register under one of the following options:
MRO Europe Conference and Exhibition
(Includes all MRO Europe conference sessions plus exhibition)
MRO Military Europe Symposium and Exhibition
(Includes all MRO Military Europe symposium sessions plus exhibition)
All Access Pass
(All access to all Composite Manufacturing Forum, MRO Military Europe and all MRO Europe conference sessions plus exhibition)
Economy Pass
(Any two conference sessions at MRO Europe or MRO Military (does not include Composites Manufacturing Forum) plus exhibition )
Corporate Pass
(Up to 10 all access conference passes plus unlimited passes to exhibition)
Tradeshow Visitor Pass
(Access to exhibition only)
Airline Personnel (only applicable for MRO Europe)***
Press
Booth Personnel Registration
Each 9sqm exhibit space receives 3 COMPLIMENTARY INCLUDED EXHIBITOR PERSONNEL BADGES.(includes 2 lunch tickets) The EXHIBITOR PERSONNEL BADGES allow you access into the exhibit hall BEFORE and AFTER official exhibit hall hours. You may order ADDITIONAL EXHIBITOR PERSONNEL BADGES for $75USD.(includes 2 lunch tickets) or you may opt to register for BOOTH PERSONNEL ONLY BADGES. BOOTH PERSONNEL ONLY BADGES are complimentary DO NOT INCLUDE LUNCH TICKETS and you may register unlimited staff.
Exhibitors will be able to invite their best customers to attend the MRO Europe 2011 Exhibits Free. Exhibitors are allotted unlimited guest all badges can be registered for online.
Note: Exhibitor contractors will receive "Work passes” – in the form of wrist bracelets to be used during set-up and tear down. This pass is only available from Show Management. Passes may be picked up at the Registration Desk.
SUPER SAVER- |
AFTER AUGUST 26 |
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MRO Europe Conference and Exhibition |
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Standard Rate |
$ 795.00 |
$ 995.00 |
Government Rate |
$ 395.00 |
$ 595.00 |
MRO Military Europe Symposium and Exhibition |
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Standard Rate |
$ 395.00 |
$ 595.00 |
Government Rate |
$ 195.00 |
$ 295.00 |
All Access Pass |
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Standard Rate |
$ 1,095.00 |
$ 1,395.00 |
Government Rate |
$ 595.00 |
$ 895.00 |
Economy Pass |
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Standard Rate |
$ 350.00 |
$ 350.00 |
Government Rate |
$ 250.00 |
$ 250.00 |
Corporate Pass |
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Standard Rate |
$ 7,950.00 |
$ 9,950.00 |
Government Rate |
$ 3,950.00 |
$ 5,950.00 |
Tradeshow Visitor Pass |
FREE |
FREE |
Airline Personnel |
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Standard Rate |
FREE |
FREE |
Government Rate |
N/A |
N/A |
You may register directly on line at: http://www.aviationweek.com/events/current/meu/register.htm and click on the MRO Europe logo and click on “Register Now.”
Note: All fee based registrations must be paid with a credit card online. If you are unable to pay with a credit card online you may request a registration form from our registration manager Virginia Gongora, virginia_gongora@aviationweek.com which includes payment instructions. Registration fees are time sensitive. SUPER SAVER- REGISTER BY AUGUST 26 ADVANCE REGISTRATION!
Confirmations are provided via e-mail within 72 hours of receipt of your paid registration. If you do not receive confirmation within 72 hours, Please contact Virginia Gongora at +1.212.904.4682, or via e-mail at virginia_gongora@aviationweek.com.
Please be advised we do not mail badges. Badges and event materials can be collected on site in the registration area.
Everyone must register. No one will be allowed to access the exhibition hall and or conference sessions without registering and collecting an event badge.
Note: Exhibitor contractors will receive "Work passes” – in the form of wrist bracelets to be used during set-up and tear down. This pass is only available from Show Management. Passes may be picked up at the Registration Desk.
Official Registration Hours
- Tuesday, September 27, 2011 from 9:00 a.m. – 4:00 p.m.
- Wednesday, September 28, 2011 from 7:00 a.m. – 5:30 p.m.
- Thursday, September 29, 2011 from 8:00 a.m. – 3:00 p.m.
Official Exhibition Hall Hours
- Wednesday, September 28, 2011: Exhibition Hall Open 10:30am – 5:30pm
- Thursday, September 29, 2011: Exhibition Hall Open 9:30am- 3pm
All badges and program information may be picked up from the registration desk located upon entering the IFEMA at the South Hall Entrance.
RIGGING
Please contact venue inspeccion.rigging@ifema.es to schedule any rigging of banners, signs, etc. All rigging must go through IFEMA. Exhibitor must adhere to IFEMA guidelines.
SAFETY & SECURITY
IFEMA provides overall security at Feria de Madrid, as well as fire extinguishers and emergency signage in all rooms. IFEMA is also responsible for handling exceptional emergency and/or evacuation situations, in the framework of IFEMA’s Internal Emergency Plan.
SHIPPING
IFEMA cannot accept or store shipments in advance of this Event. Any shipment that arrives at IFEMA will be refused. TWI is the official customs broker for this event. Information on shipping and forms may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events
OFFICIAL CUSTOMS BROKER
TWI will be the event’s official custom broker. Contact: Jennifer Harris (jharris@twiglobal.com) or +1. 702.691.9017
SOUND/MUSIC
Exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Rule of Thumb: Sound and noise should not exceed 8.5 decibels Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI, SGAE and SESAC are the four authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.
STAND CLEANING
Stands will be cleaned prior to Exhibit Hall opening on Wednesday September 28, however companies may continue request this service through IFEMA . The link to the IFEMA Forms may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events on the Official Show Contractors Tab. Click here to go there now.
TELECOMMUNICATIONS
IFEMA supplies this directly through the convention center. The link to the IFEMA Forms may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events on the Official Show Contractors Tab. Click here to go there now.
VENUE
Exhibition Hall 6 - SOUTH ENTRANCE HALL www.ifema.es
IFEMA - Feria de Madrid information: +34 91 722 3000
Juan Carlos I Exhibition Park
28042 Madrid
WATER, WASTE, COMPRESSED AIR AND PLUMBING
IFEMA provides this service which is comprised of laying to the point requested on the stand. Under no circumstances does it include connection to any other element (washbin, sink, etc.). If this service should be needed, it may be contracted in the plumbing section. The link to the IFEMA Forms may be found at AVIATION WEEK’S MRO Europe Resource Center at www.aviationweek.com/events on the Official Show Contractors Tab. Click here to go there now.
WI-FI
The IFEMA exhibition centre has Wi-Fi coverage in all its exhibition areas, at the North, South and East Entrances and in the rest areas. Thanks to IFEMA’s new wireless Internet access service, you can go online, send and receive e-mails and log into your company’s network without having to install any software
TWI InformationTWI LAS VEGAS – HEADQUARTERS Primary contact: Jennifer Harris |
Shipping InformationComing soon. |
Exhibitor Badges
Click here for badge registration
Each 9sqm exhibit space receives 3 COMPLIMENTARY INCLUDED EXHIBITOR PERSONNEL BADGES.(includes 2 lunch tickets)
The EXHIBITOR PERSONNEL BADGES allow you access into the exhibit hall BEFORE and AFTER official exhibit hall hours.
You may order ADDITIONAL EXHIBITOR PERSONNEL BADGES for $75USD.(includes 2 lunch tickets) or you may opt to register for BOOTH PERSONNEL ONLY BADGES. BOOTH PERSONNEL ONLY BADGES are complimentary DO NOT INCLUDE LUNCH TICKETS and you may register unlimited staff.
Each Exhibiting company will receive ONE (1) Complimentary EXHIBITOR/CONFERENCE BADGE. Exhibitor’s will be able to collect and sign for this badge with their sales person on site at the Aviation Week booth 750.
Please Note: Only Exhibitors with proper exhibitor badges are allow into the exhibit hall Before and After official exhibit hall hours. DO NOT SCHEDULE CLIENT MEETINGS BEFORE OR AFTER EXHIBIT HALL HOURS due to insurance liability. No Exceptions
Official Show Contractors
Who They Are, and What They Do
Aviation Week Events has contracted with a select group of suppliers the responsibility to perform the various tasks needed to set up, operate, and dismantle the exhibition. Show Management has researched the professionalism and industry reputation of the listed providers in order to bring our exhibitors the highest level of service. It is to your advantage to choose the Official Contractors. Official Contractors maintain a presence at the Service Center on the Exhibit Floor, providing trained technical staff to support your needs. Show Management does not associate with any company other than those chosen as the Official Contractor. See below for ordering information and order forms from the Aviation Week Events Official Contractors.
General Contractor
BEN BRADBERRY
MRO PROJECT MANAGER
SAXON DESIGN LIMITED
Unit 40,Deykin Park, Deykin Avenue, Birmingham, B6 7BG, ENGLAND
T: +44 (0)121 328 9996 F: + 44 (0)121 328 9992 E : ben@saxondesign.co.uk
Please Note: Island and/or raw-space booths must submit their design to Lydia Janow at ljanow@aviationweek.com and Ben Bradberry, ben@saxondesign.co.uk. The deadline for stand design submission is August 7th 2011. please contact Client Services at (800) 240-7645 ext 1 or (212) 904-3225 or via email at ljanow@aviationweek.com.
Official Contractors
IFEMA requests that all exhibitors have the minimum civil liability insurance (€60,000) and the Multi-fairs insurance against fire, lightning and explosions (€30,000). If you do not have this insurance, you need to either purchase it from your own insurance company or directly from IFEMA (IFEMA will invoice you directly). If your insurance company meets these requirements, please provide the necessary documentation to IFEMA, contact is Joaquin Fernandez – jfernan@ifema.es
For any insurance questions and submission of COI for approval – please send to servifema@ifema.es
IFEMA Facility Forms
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The IFEMA links below will allow to order and provide information on:
Aviation Week has contracted with UC, The Source, as the official Hotel Representative for MRO Europe 2011 Madrid, Spain. All other solicitations including those from the IFEMA are not endorsed or supported by Aviation Week; therefore we ask that you do not book rooms with these companies. Please use the MRO website to make your hotel reservations only to insure the best possible rates. |
Specialty Contractors
Lead Retrieval:
Capture Technologies
205-4 Route 46, Totowa NJ 07512
United States: 800-201-2588 ext. 101
International: 973-968-4170
Email: support@captureleads.com
Floral Arrangements:
D. Alberto Lozano
DECORAPLANT
Isla de Java s/n
28034 MADRID
Tel: +34 91 358 48 92
Fax: +34 91 729 00 02
(e-mail: decoraplant@decoraplant.es)
Caterers:
ARTURO GRUPO CANTOBLANCO:
Contact Person: Enzina
Telf: 91.722.5206
Fax: 91.722.5208
e-mail: ifema.restaurantes@arturocantoblanco.com
Web: www.arturocantoblanco.com
Please note that no F&B is allowed inside the convention center from any outside vendor. No Exceptions.
EAC Information
DEFINITION
An Exhibitor Appointed Contractor (EAC) is any company other than one of the designated official contractors which an exhibitor wants to employ inside the exhibit hall before, during (by special pass and/or wristband), or after the show (Union Rules and Regulations may apply). No permission to use an Exhibitor Appointed Contractor will be given for the performance of the following services:
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WRISTBAND REQUIREMENTS FOR EXHIBITOR APPOINTED CONTRACTORS
- Each individual affiliated with the EAC must wear a correct wristband, prepared and distributed by Show Management. The EAC wristband must be worn all times during move-in and move-out.
- The process for EAC wristbands will be sent directly to the EAC by Show Management with instructions on how to pick up wristbands onsite with a copy of a valid ID (driver's license, passport, etc.).
- EAC personnel who require access during show hours must request a show day wristband a minimum of one day prior to the opening of the show. Proper attire must be worn at all times.
- EAC wristbands are NOT transferable and must be worn at all times on the wrist. Floor managers will spot check all EAC for adherence to this policy and lost EAC wristbands need to be reported to Show Management immediately. Violation of this policy will result in the termination of the EAC agreement with Show Management and all fees paid by EAC will be forfeited accordingly.
- EAC must refrain from the use of and access to all public areas and are strictly confined to exhibit floor access during move-in and move-out.
RULES AND REGULATIONS GOVERNING EXHIBITOR APPOINTED CONTRACTORS
- IN ORDER TO ASSIST THE EXHIBITOR IN VERIFYING THE ACCURRACY OF THEIR EXPENSES, A COPY OF THE ORIGINAL INVOICE, IS REQUIRED BY SHOW MANAGEMENT, TO BE SENT TO THE EXHIBITOR OF RECORD FOLLOWING THE CLOSE OF THE SHOW. BY ALL VENDORS.
- The Exhibitor Appointed Contractor will not solicit business on the show floor at any time, including installation, during the show, and dismantling.
- The Exhibitor Appointed Contractor will share responsibility, with the Official Contractor, all reasonable costs incurred in connection with his operation, including overtime pay for stewards, security if necessary, restoration of the exhibit hall to its initial condition, custom marking of the floor, etc.
- The Exhibitor Appointed Contractor will cooperate fully with the Official Contractors and will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the Official Contractors. Proper ID must be worn at all times.
- The Exhibitor Appointed Contractor will not establish service desks of any type anywhere inside the exhibit hall. The EAC will utilize space as designated by Show Management, outside the exhibit hall.
- Cameras or photography are prohibited on the exhibit floor without permission from Aviation Week Events. With the approval of Aviation Week Events, the EAC may photograph only the booth(s) with which they have contractual arrangements.
- While aisle carpeting is being installed, jockey boxes, ladders and the EAC equipment must be removed completely from the show floor, or be placed inside the booth being installed (if removal will not disrupt or damage the carpet after it is installed), or be placed in the EAC storage area.
- Use of electric scooters by EAC is prohibited at all times.
- EAC are not allowed on the show floor during open days of the show without a special EAC show day pass or wristband. EAC must be dressed in suitable attire at all times.
- EAC are not authorized to have Exhibitor Badges.
- The Exhibitor Appointed Contractor will refrain from placing an undue burden on the Official Contractors, especially by not interfering in any way with the Official Contractors' work.
venue
All conference sessions and the exhibition will take place at
IFEMA
Juan Carlos 1
Exhibition park
28042 Madrid
Spain
hotel accommodations
Aviation Week has contracted with UC, The Source, as the official Hotel Representative. All other solicitations are not endorsed or supported by Aviation Week; therefore we ask that you do not book rooms with these companies.
If a lower rate is available with the same requirements to anyone at the time of the program, our attendees will get the lower rate regardless of how it is marketed.
How to make a Reservation:
Please select the hotel of your choice and fill out the form in its entirety, or go to their online website, as directed by individual hotel.
NO PHONE RESERVATIONS PLEASE. Fax it to the Hotel and you will receive your confirmation. Please note that each hotel has different cancellation policies.
Any request of five (5) or more rooms will be considered a sub-block and will require a separate group contract with penalty in full should the release or cancel be from date of reservation/signature.
More Information...
Airport area location, opposite Crowne Plaza. Hotel is three (3) years old, clean, modern, smaller rooms in comparison to higher-end properties, but attractive and good value for price. No in-room safe, but WIFI available in hotel. Approx. 15 minutes to IFEMA. Cab fare to IFEMA – approximate cost is €9. Possible shuttle service. |
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Great location across street from IFEMA. Typical Novotel product, good-sized rooms, clean, modern look. In-room safe and WiFi available in hotel. Restaurant quality and ambiance quite good. Lobby lounge bar appears lively. Interesting food selections in restaurant. Rooms Service available. Good value. |
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Great location, across the street from IFEMA. Attractive lobby, lounge bar and restaurant. 24-hour Room Service. |
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New boutique style property, opened in October 2010. All double or king rooms, good sized rooms, attractive design qualities and well managed. Expect high level service at this property. Attractive restaurant and bar, anticipate high quality food & beverage outlet – 24 hour room service available. 24-hour gym, Shuttle service to Airport & Metro stop. Hotel is located in an industrial park area close to Airport and approx. 10-15 minute to IFEMA. Cab far to IFEMA – approximately €9. |
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Close to Cuzco stop on Metro in downtown Madrid (approx. 15 minutes from IFEMA). International mid-priced brand typical rooms offerings with good sized attractive rooms. Fabulous Elemis Spa & Gym on property, and a roof-top Beach Club, truly unique in an urban environment. Refreshing, very helpful service-minded hotel. Good Value. |
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Four Star property – a real surprise. This is a good product in a small in-town type area not far from IFEMA (10 minutes max). In-room safes (though not large enough for laptops). Very large rooms and good bedding. Clean and modern. Internet access available. True value here. No shuttle service, but cab to IFEMA cost about €5. |
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Four star property near airport, shares shuttle with sister property, Melia Barajas, across the street to airport and IFEMA. Metro Airport is one stop from IFEMA, no more than 10 minutes away. This is an interesting, attractive hotel – more than expected. Large rooms, recently updated, good fitness center. Hotel has bar and cafeteria-style restaurant. Wifi is available throughout the hotel. In-room safe. TRYP Alameda is located in Barajas, a small town that straddles both airport terminals. Several shops, restaurants, etc. … appears to cater to airline crew business needs. |
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Four star property near airport, shares shuttle with sister property, TRYP Alameda Aeropuerto, across the street to airport and IFEMA service. Metro Airport is one stop from IFEMA, no more than 10 minutes away. Traditional style hotel, large rooms in traditional style, full service property with large lobby, bar, restaurant with great cuisine and 24-hour room service. In-room safe. This property located in Barajas, a small town that straddles both airport terminals. Several shops, restaurants, etc. … appears to cater to airline crew business needs. |
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Four-star property near Airport and IFEMA (5-10 minutes). Rooms and hotel lobby renovation to be complete summer 2011. New look is more contemporary. Wifi and in-room safe available. Full service hotel, with restaurant, piano bar, cafeteria, etc. Shuttle service to airport and IFEMA. This property offers good value for price. |
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Five-Star property – absolutely top of the line property, the Gran Melia Fenix was listed in the 2008 Condé Nast Traveler Hot List. Located in the Plaza de Colón and surrounded by the most luxurious shopping and restaurants, Superior, very large rooms in tasteful, elegant design. The Hotel offers free internet in all rooms and Wifi in all common areas. All guest rooms equipped with DVD, CD player, Ipod lock, Plasma TV. Beds feature triple sheeting, down comforters, and down blankets. A pillow menu is available. Additional amenities include bathrobes, slippers, and makeup/shaving mirrors, in-room safes (accommodate laptops), a technology helpdesk, concierge, health club and sauna. Madrid’s Hard Rock Café is located outside front entrance to hotel and their new Cosmopolitan Martini bar, DRY, opened last Fall to rave reviews (site of the 2010 MTV Awards). |
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New hotel with clean, large rooms. There are two towers at this property, one operating as 4-star, the other as a 5-star location. Rooms are identical in both towers so this is not an issue for room placement. Almost on airport grounds, though access road is a bit cumbersome. Attractive lobby, bar and restaurant space. Walking distance to mall across the street. Free shuttle to airport and at times to IFEMA as well (based on availability).
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Hotel Novotel Campo De Las NacionesMarketing Information
Guest Passes
Exhibitors will be able to invite their best customers to attend the MRO Europe 2011 Exhibits Free. Exhibitors are allotted unlimited guest. All badges can be registered for online for Tradeshow Visitor Passes: http://www.aviationweek.com/events/current/meu/register.htm
You may also use the forms:
- MRO Europe Airline VIP Pass
Send this pass to all of your qualified airline contacts and prospects for free access to both the conference and the exhibition. - MRO Europe VIP Invitation Letter and Flyer
These pieces go hand in hand to provide a more comprehensive overview of the event. They are ideal for qualified airline colleagues and contacts that may not be as familiar with the MRO Europe Conference and Exhibition - MRO EUROPE 2011 Guest Pass
Use this pass to invite customers and prospects to meet you in the exhibition hall! It provides complimentary access to the hall and can be sent to anyone with a business interest in the MRO community.
MRO Europe Logos
Click below to download a zipfile containing the official MRO Europe logo (EPS, JPG, and PNG format) for use in promotional material.
- MRO Europe logos (.zip)
MRO Europe Web Advertising Banners
Lookign to promote MRO Europe on your own website? Below are some banners in standard sizes to help. Simply right-click the banner and save it to your hard drive.
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Event Contacts
If you have any questions about the information listed here please contact your sales representative:
| Contact Information | TOLL FREE: +1.800.240.7645 | DEPT. FAX: +1.212.904.3334 | ||
| MRO Editorial topics/speakers | Helen Kang | +1.212.904.6305 | helen_kang@aviaitonweek.com |
| Exhibition Sales (US/Canada/Asia) | Beth Eddy | +1.561.862.0005 | betheddy@aviationexhibits.com |
| Mimi Smith | +1.561.862.0005 | mimismith@aviationexhibits.com | |
| Exhibition Sales (Europe) | Michael Elmes | +44 255 871070 | mike.elmes@aerospacemedia.co.uk |
| General Information | Lydia Janow, CMP | +1.212.904.3225 | ljanow@aviationweek.com |
| Registration & Financials | Virginia Gongora | +1.212.904.4682 | virginia_gongora@aviationweek.com |
| Exhibitor / Sponsor / Speaker Support | Anita J. Wright | +1.212.904.6433 | anitajoyce_wright@aviationweek.com |
